How to Send a Letter Online

How to Send a Letter Online

How to Send Letters and Envelopes in UK and Abroad at the Best Price

In this digital age, to many, sending letters by post is a bit of an enigma. You know it exists, and you may even know what to do with a letter or envelope, but do you really understand how the system works?

There are many uses for this time-honoured tradition that is still very much alive and well both in business and personal life. In this guide, we will address (pun intended) the main types of letters, their purposes, and how to send them.

The first thing to determine is that you are not sending any prohibited items. The Royal Mail has a long list of prohibited and restricted goods that you can’t send by post. In most cases, they apply to parcels and packages, but there are some items that can fit in an envelope that are restricted. Visit Royal Mail’s website to see the list of prohibited and restricted articles.

What is Mailform? is the easiest way to send a letter, document, form or PDF via USPS Mail. The Mailform app exists in the cloud, which means you can access it from any browser, on your desktop or on your mobile device. You do not need to sign up for an account or subscription or anything like that. Just upload a document, enter the addresses, pay and send. We make it really convenient to send physical mail, from the comfort of your home or office. Mailform already has a lot of incredibly useful features for consumers and small businesses that make it a convenient way to send a letter online:

  • Multiple Printing Options: With Mailform, you can print in color, black and white, or single or double sided. This gives you the flexibility you need, no matter what you’re looking for.
  • Tracking Numbers: Get USPS Tracking numbers for USPS Certified Mail, USPS Priority Mail and USPS Priority Mail Express, and get FedEx Tracking numbers for FedEx Standard Overnight
  • Bulk Discounts: As your volume gets bigger, your price per piece automatically gets discounted.
  • Bulk Business Mail: Easily send mail to multiple recipients. Perfect for sending demolition notices, abutter’s notices, settlement notices, past due invoices, medical recall letters, and more.
  • Multiple Integrations – Quickbooks, Harvest, Xero, Google Doc, Box, Freshbooks, FreeAgent – this is perfect for sending invoices. Mailform automatically imports your invoices or documents from the service of your choice, and makes it super easy to print and mail the relevant ones. Thousands of invoices have been sent using our integrations, and businesses on average recover 52% of the invoices they mail out. : Mobile app for frequent users, available on the Google Play store.
  • Multiple Speed Options: USPS Priority Mail Express, USPS Priority Mail, and USPS First Class Mail and USPS Certified Mail. You can tailor your orders to match your cost and speed options. Priority Mail Express is the fastest service we offer, followed by USPS Priority Mail, followed by Certified/First Class mail. To learn more about how our USPS Priority Mail services work, head over to: : Easily get your entire team onto Mailform, under centralized and invoiced billing. Perfect for insurance companies, engineering firms, and other teams who need to send mail together.

How much will it cost to send Standard Mail within New Zealand?

Before you send a letter overseas:

Post your mail in the Standard Mail slot of a New Zealand Post street posting box or at an NZ Post store. You can find a street posting box or NZ Post store by using our locator tool. Or if you’d like to get a My NZ Post Business and have your mail picked up, talk to us today.

A KiwiStamp will always be worth the required postage to send a medium letter on the day it is used/mailed (currently 800.70). KiwiStamps purchased now can continue to be used in the future even if the required postage changes.

Yes. The KiwiStamp has been designed for easy use on Standard Mail Medium letters, but is also valid postage on all Standard Mail Large and Oversize letters, domestic parcels and most international items. If you’re using KiwiStamps in this instance, it’s likely you’ll need to use a combination of KiwiStamps and denominated stamps to make up the total required postage for the item.

If you want to use denominated stamps to send your international mail items, that’s not a problem. Just make sure you’ve got the right postage amount and that the stamps are firmly fixed to your item.

If you want to use KiwiStamps, that’s fine too – but it’s likely that you’ll need to use a combination of KiwiStamps and other denominated stamps to make up the exact value of the required postage (as KiwiStamps are worth exactly 800.70). Postage costs for sending items internationally is made up of various components such as weight, size and destination you’re sending to. This is unlikely to equal the exact value of multiple KiwiStamps.

* There are some international items that you are unable to pay for using stamps. These include International Economy as well as the majority of our business services (which require the use of a PermitPost impression instead of a stamp). When paying for international parcel services with stamps, you are required to pay the GST on the component of postage that is paid for by stamps.

You have asked for, and we have agreed to provide, postal services from New Zealand Post Limited (“Services”). These Service Terms, and the current version of our General Terms, together form the agreement with you to provide the Services. Please read both sets of terms carefully. The current version of the Service Terms applies whenever you use the Services. If the Service Terms are not consistent with the General Terms, the Service Terms have precedence for these Services.

By starting to use the Services, you are deemed to have accepted the General Terms and these Service Terms. No amendments proposed by you apply, unless different terms are specifically agreed with you in writing by one of our General Managers.

Service terms & specifications

  1. Our prices for the Services are based on our standard rates (sometimes called “card rates”), current at the time you lodge your item for delivery. If your pricing schedule does not specify a discount, you must pay the card rate for that Service.
  2. We can only deduct the discounts from the client account codes (sometimes called “TPIDs”) linked to your pricing schedule. Please notify us if you open a new TPID, so we can link it to the correct pricing schedule.
  3. Items franked using a Digital Postal Meter (“DPM”) do not receive the discounts in your pricing schedule. Those items will be charged at the rates set out in the relevant DPM package.
  4. If we re-weigh or re-measure your item, we may charge any higher applicable cost to your account. Our decision as to weight or measurement is final.
  5. We may change our card rates at any time on 30 days’ notice . As noted in clause 11 of the General Terms, if you don’t want to pay the new prices, you can stop using our Services from the date the new prices apply.
  6. We may apply a Temporary Continuity Cost surcharge (“TCC surcharge”) to the pricing (excluding Medium letters), where we are affected by demonstrable material temporary cost increases beyond our control. Any applicable TCC surcharge will be reviewed regularly when in effect and any changes will be notified on our website, but for the avoidance of doubt will be effective immediately.
  1. We are not in a position to know what is in any item given to us for delivery, and we will not be deemed to be aware of the contents. You are not released from your obligation to check the goods comply with the specification for the Service used, just because we have accepted them for delivery.
  2. We limit our liability to you as set out in the Postal Users’ Guide, in particular our liability for the Services is limited to direct loss of, or damage to, your item, and only up to a maximum (including GST) of:
    1. for any letter (less than 260mm x 385mm x 20mm x 1kg);
    2. $250 for any other postal item for delivery in New Zealand or internationally;
    3. 5000,000 for any courier item for delivery in New Zealand or internationally,